Put-away List
After a Vendor Receipt is posted, the goods sit at the receipt location. The Put-away List is a worklist that tells staff where each received quantity should go and lets them move it there.
Post the Vendor Receipt first. The put-away moves stock out of the receipt location, so the goods must already be received before you can put them away. See the warning in Step 3.
Step 1: Open the Put-away List
- Open the Vendor Receipt.
- Choose the Put-Away List action (or press F11).
The system generates the put-away lines for the receipt. Each time you open or refresh the list, the lines are rebuilt from the latest received quantities and the demand linked to them, so the list is always current and any unposted lines are recreated.
Note: Put-away lines are generated based on reservation entries, so if you need to trace where a value came from, the item’s reservation entries can help you make sense of why that value was set.
Step 2: Understand the put-away lines
Each line shows where a received quantity should move from and to, and which demand it is fulfilling:
| Destination type | What it means |
|---|---|
| Work Order | The goods are earmarked for a work order; they move to that work order’s location. |
| Sales Order | The goods are earmarked for a sales order; they move to that sales order’s location. |
| Transfer To | The goods feed a transfer order; they move to the transfer’s from-location. |
| Requisition | The goods are earmarked against planned demand from the requisition worksheet. |
| Purchase | The goods are linked to purchase demand. |
Anything not earmarked to a specific demand becomes a remainder line that simply puts the goods on the shelf, to the item’s fixed bin at the receipt location.
Why a line might point at a transfer: when replenishment is planned through the requisition worksheet for an item supplied by transfer, carrying out the plan creates a transfer order. The received goods are then earmarked to feed that transfer and appear on the put-away list as Transfer To.
Step 3: Post the put-away transfer
- On the Put-away List, select the lines you want to move.
- Choose Post Transfer of Selected Lines.
For each selected line, the system moves the quantity from the receipt location to the line’s destination location and marks the line as Posted.
⚠️ Post the receipt before the put-away
The put-away takes stock from the receipt location, which only holds stock once the Vendor Receipt has been posted. If you post a put-away transfer before the receipt (or for a quantity that was never actually received):
- If the item/location has Prevent Negative Inventory switched on, the posting is blocked with an error.
- If it does not, the posting succeeds and creates negative inventory at the receipt location, which then has to be corrected.
Always post the Vendor Receipt first, then post the put-away transfer.
Note: Lines whose destination is already the receipt location (from and to are the same) are not posted because there is nothing to move. They stay on the list and reappear the next time it is regenerated.
Step 4: Confirm the moves
Review the put-away list after posting. Posted lines are marked Posted. Any line that was skipped because the from and to locations are the same, or because it was not selected, remains for you to handle or regenerate.
You have now received the goods and put them away. When the Vendor Receipt is fully handled, set its status to Closed.