This page explains the main fields on the Vendor Receipt header and lines. Fields related to features that are not currently in use are omitted.
Header fields
Field
Description
No.
The unique number of the Vendor Receipt, assigned automatically from the number series.
Vendor No.
The supplier the goods were received from.
Location Code
The location or warehouse where the goods are received. This is the receipt location where stock enters on posting and from which the put-away moves it out.
Receipt Date
The date the goods physically arrived.
Posting Date
The date the receipt is posted to the ledger. By default, it follows the receipt date; change it to post into a different period.
Vendor Shipment No.
The supplier’s shipment or packing-slip number. This is required before posting.
Purchase Order No.
An optional anchor Purchase Order. Selecting one automatically creates receipt lines from that order’s receivable lines. Lines can also come from several orders via Select Order Lines.
Claim Vendor No.
The vendor a claim for shortage or damage is raised against. This is required if any line has a quantity to claim.
Branch
The branch the receipt belongs to, if used.
Department
The department the receipt belongs to, if used.
Status
The document status: Open, Released, Posted, or Closed. See Status lifecycle.
Line fields
Field
Description
No.
The item or object being received.
Description
The description of the item or object.
Purchase Order No.
The Purchase Order this line is received against.
Purchase Order Line
The specific Purchase Order line this receipt line links to.
Qty. on Packing Slip
The quantity the supplier says they sent.
Qty. Actually Received
The quantity you physically counted. This drives what is received into stock.
Qty. to Receive
The quantity that will be received when the document is posted.
Qty. to Claim
The shortfall between the packing slip and the quantity actually received. This raises a claim to the Claim Vendor No. on posting.
Serial No.
The serial number for an equipment object line. This is required before object lines can be posted.
Put-away line fields
Field
Description
From Location
The location the goods move from, which is the receipt location.
From Fixed Bin
The bin the goods move from, where applicable.
Location Code
The destination location the goods move to.
Fixed Bin
The destination bin, where applicable.
Quantity
The quantity to move.
Document
The type of demand the goods are earmarked for: Work Order, Sales Order, Transfer To, Purchase, or Requisition.
Posted
Indicates that the put-away transfer for this line has been posted.