Equipment Journal

The Equipment Journal allows you to register and post financial and physical mutations on equipment objects without source documents. It is comparable to a standard Business Central general journal but is specifically designed for equipment administration in Dysel BC.

To open the Equipment Journal, search for Equipment Journal in the Business Central search bar.

Note: Posting equipment objects through the standard Business Central General Journal does not create Equipment Value Entries. Always use the Equipment Journal when mutations on equipment objects must be reflected in the equipment administration.

Journal Batch

Journal lines are organised into batches. A batch logically groups lines by period, posting type, or department. When posting, only the lines of the currently active batch are processed.

To manage batches, click the Batch Name field at the top of the journal page and use the lookup to select or create a batch.

Field	Description
Name	Unique code for the batch (max. 10 characters).
Description	Description of the batch.
Source Code	Source code assigned to postings from this batch.
Recurring	Indicates whether the batch is a recurring journal. A number series cannot be configured when this is enabled.
No. Series	Number series used to automatically assign a document number when a line is created. Required when using the Create Depreciation Lines function.
Posting No. Series	Separate number series for the document number at the time of posting. Must differ from No. Series.

Journal Line Fields

The following fields are visible by default on the Equipment Journal page.

Field	Required	Description
Batch Name	Yes	Name of the batch the line belongs to. Displayed at the top of the page as the batch selector.
Document Date	Yes	Document date of the journal line.
Posting Date	Yes	Determines on which date the resulting entries are inserted into the ledgers.
Document No.	Yes	Document number of the journal line. Can be assigned automatically from the batch number series.
Equipment Journal Type	Yes	Type of posting. Drives the complete posting logic. See Posting Logic per Journal Type.
Equipment Category	No	Category of the equipment object. Automatically populated from the object; can be used as a search filter.
Equipment Group	No	Group of the equipment object. Automatically populated from the object.
Equipment Model	No	Model of the equipment object. Automatically populated from the object.
Equipment Object	Yes	The equipment object to which the mutation applies. When filled in, category, group, model, location, branch, department, and description are automatically copied from the object.
Object Serial No.	No	Serial number of the equipment object. Read-only; sourced from the object.
Item No.	No	Item number of the serialised item linked to the object. Read-only; automatically populated.
Branch	No	Branch to which the posting is attributed. Also automatically determines the location code.
Department	No	Department code; affects the dimensions on the line.
Location Code	No	Location code of the posting. Read-only; automatically sourced from the object or branch.
Description	No	Description of the line. Automatically populated from the object.
Quantity	Yes	Quantity. For most journal types this is always 1, which the system enforces automatically.
Unit Amount	No	Amount per unit. When filled in, Amount is automatically recalculated.
Amount	Yes	Total amount of the journal line. A negative value creates a credit posting.
Adjustment	No	Flag indicating whether the line is a corrective posting. Does not affect the posting logic itself.
Cost Code	Conditional	Cost type used for depreciation posting. Required for Fiscal Depreciation and Book3 Depreciation, and for Depreciation when a G/L posting must be made.
Account No.	Conditional	G/L account number for the debit side of the posting. Required for After Sales, Adjustment, and Fiscal Adjustment; optional for Depreciation.
Bal. Account No.	Conditional	G/L balancing account number (credit side). Required for After Sales, Adjustment, Fiscal Adjustment, and for Depreciation when a G/L posting must be made.

Background Fields

The following fields are not visible by default but are relevant for understanding the posting results.

Field	Description
Statistics Type	Statistics type stored in the resulting Equipment Value Entry. Automatically determined based on the journal type.
Process	Process type (e.g. Equipment, Rental). Automatically determined.
Source Code	Source code of the posting. Automatically populated from the batch or journal type.
Equipment Posting Group	Posting group of the object; determines which G/L accounts are used.
Gen. Prod. Posting Group	General product posting group, inherited from the object or model.
Dimension Set ID	Dimension set of the line. Automatically populated from the object, model, branch, department, etc.
Reversed by Entry No.	Indicates which Equipment Value Entry reverses this depreciation line. Read-only; cannot be filled manually.
ELC Doc. Type / No. / Line No.	Link to an ELC source document (e.g. a rental contract). Automatically populated when used programmatically.

Page Actions

Line

Action	Shortcut	Description
Dimensions	Shift+Ctrl+D	Opens the dimension editing window for the selected journal line. Allows dimension values to be manually adjusted or supplemented.

Object

Action	Shortcut	Description
Card	Shift+F7	Opens the Equipment Object Card for the object on the current line.
Object Depreciation Setup	–	Opens the depreciation setup for the object on the current line.
Entries	Ctrl+F7	Shows all Equipment Value Entries for the object on the current line.
Select Objects	–	Opens a selectable object list. A new journal line is automatically created for each selected object, using the current line as a template. No duplicate line is created if a line for that object already exists in the current batch.

Functions

Action	Shortcut	Description
Create Depreciation Lines	Shift+F11	Opens the EX-Object Depr. report, which automatically generates depreciation lines for all equipment objects that have a depreciation setup configured. Any existing lines for a given object in the current batch are deleted and replaced each time the report runs. Lines with a calculated amount of zero are not inserted. Requires a No. Series on the current batch.

Posting

Action	Shortcut	Description
Post	F9	Posts all journal lines in the current batch. Prompts for confirmation and shows a progress window per line. After successful posting, the lines are deleted from the batch.

For a detailed overview of what each journal type posts, which G/L entries are created, and what restrictions apply, see Equipment Journal Posting Logic.