Equipment Journal Posting Logic

This page describes the technical posting behaviour of the Equipment Journal. For each journal type it explains what entries are created, whether a G/L posting is made, and what prerequisites must be met. It also lists all field, object, and setup restrictions that are enforced at posting time.

For a guide on how to use the journal, see Equipment Journal.

General Validations

The following checks are always performed before any journal line is posted, regardless of journal type:

Posting Date, Document No., and Equipment Journal Type must be filled in.
The equipment object must have a valid owning location code and equipment posting group (when Owner Status = Own).
The equipment model must be of type Object Model.
The owner status and posting status of the object must be valid for the selected journal type.

Posting Logic per Journal Type

Journal Type	Purpose	G/L Posting	Key Requirements
Depreciation	Register standard commercial depreciation. Creates an Equipment Value Entry (Statistics Type = Depreciation) and updates the Depreciation Posted date on the object.	Optional — only when Cost Code, Account No., and Bal. Account No. are all filled in and Amount ≠ 0.	Object must have at least one Object Depreciation Setup record.
Fiscal Depreciation	Record fiscal depreciation. Creates an Equipment Value Entry (Statistics Type = Fiscal Depreciation).	None.	Cost Code required; Amount must be ≥ 0.
Book3 Depreciation	Record alternative (book 3) depreciation. Creates an Equipment Value Entry (Statistics Type = Book3 Depreciation).	None.	Cost Code required; Amount must be ≥ 0.
Fiscal Adjustment	Record a fiscal value correction. Creates an Equipment Value Entry (Statistics Type = Fiscal Adjustment).	Yes, via source code ELC42.	Account No. and Bal. Account No. required.
Conv. Bookvalue	Transfer an object to a new owning location during conversion, including inventory and financial mutations. The Location Code on the line represents the target owning location.	Via item posting.	A conversion location must exist. The Inventory Posting Setup must have the correct inventory account for the location.
>Scrap	Permanently decommission an object as scrapped. Removes the item from inventory, reverses accumulated balance depreciation, and sets the object status to Scrapped.	Yes — debit Scraped Profit/Loss Account; credit depreciation contra accounts.	Item No., Serial No., and Quantity = 1 required. Equipment Posting Setup must have `Scraped Profit/Loss Account` filled.
>Stolen	Administratively decommission an object as stolen. Identical to >Scrap except uses the Stolen Profit/Loss Account and sets the object status to Stolen.	Yes — debit Stolen Profit/Loss Account; credit depreciation contra accounts.	Item No., Serial No., and Quantity = 1 required. Equipment Posting Setup must have `Stolen Profit/Loss Account` filled.
Enhancement	Record an investment or enhancement on the object. Creates an item journal line and an Equipment Value Entry (Statistics Type = Enhancement).	Via item posting.	Item No., Serial No., and Location Code required. Equipment Model must have an Item Charge configured.
Cost	Record a cost mutation on the object. Creates an item journal line and an Equipment Value Entry (Statistics Type = Cost).	Via item posting.	Item No., Serial No., and Location Code required. Equipment Model must have an Item Charge configured.
Adjustment	Record a positive or negative value correction. Statistics Type = Positive Adjmt. or Negative Adjmt. based on the sign of the amount.	Yes — via Account No. and Bal. Account No.	Item No., Serial No., Location Code, Account No., and Bal. Account No. required. Equipment Model must have an Item Charge configured.
Recognize	Formally recognise an object’s book value (e.g. during initial activation). Posting status validation is not applied for this type.	Only if both Account No. and Bal. Account No. are manually filled in.	None — posting status validation is exempt.
After Sales	Register costs incurred after the sale of the object. Creates an Equipment Value Entry (Statistics Type = After Sales Cost).	Yes — via Account No. and Bal. Account No.	Object must have Posting Status = Sold. Account No. and Bal. Account No. required.
Deactivation Depreciation	Record depreciation in the context of deactivation. Created automatically as part of a >Scrap or >Stolen posting; not intended for manual use.	Via quantity factor applied automatically.	Created automatically during >Scrap and >Stolen processing.

Restrictions Overview

Object-Level Restrictions

Restriction	Applies to
Equipment object must have an Owning Location Code	All types (when Owner Status = Own)
Equipment object must have an Equipment Posting Group	All types (when Owner Status = Own)
Equipment model must be of type Object Model	All types
Object Posting Status must be one of: Order, Stock, Rental, Used	All types except Recognize, Deactivation Depreciation, After Sales
Object Owner Status must be Own	All types except Recognize, Deactivation Depreciation, After Sales
Object must have at least one Object Depreciation Setup record	Depreciation only
Object Posting Status must be Sold	After Sales only

Journal Line Field Restrictions

Restriction	Applies to
Posting Date must be filled	All types
Document No. must be filled	All types
Equipment Journal Type must be filled	All types
Item No. must be filled	Enhancement, Cost, Adjustment, Conv. Bookvalue, >Scrap, >Stolen
Serial No. must be filled	Enhancement, Cost, Adjustment, Conv. Bookvalue, >Scrap, >Stolen
Location Code must be filled	Enhancement, Cost, Adjustment
Quantity must equal 1	>Scrap, >Stolen
Account No. must be filled	After Sales, Adjustment, Fiscal Adjustment
Bal. Account No. must be filled	After Sales, Adjustment, Fiscal Adjustment
Cost Code must be filled	Fiscal Depreciation, Book3 Depreciation
Amount must be ≥ 0	Fiscal Depreciation, Book3 Depreciation

Setup Restrictions

Setup requirement	Applies to
A conversion location (`Conversion W1 ELC = true`) must exist	Conv. Bookvalue
The Inventory Posting Setup for the object’s location must have the correct inventory account (`Inventory Account Used W1 ELC`, `Invt. Acc. Rental W1 ELC`, or `Inventory Account` depending on posting status)	Conv. Bookvalue
The Equipment Posting Setup must have Scraped Profit/Loss Account filled	>Scrap
The Equipment Posting Setup must have Stolen Profit/Loss Account filled	>Stolen
The Equipment Model must have an Item Charge configured	Enhancement, Cost, Adjustment
The Dysel Setup must have a Journal Template Name configured	All types that create a G/L posting
Each Object Depreciation Setup record must have a Depreciation Book Code	Create Depreciation Lines
Each Object Depreciation Setup record must have a Depreciation Ending Date	Create Depreciation Lines
The Account No. and Bal. Account No. derived from the Cost Type must not be equal to each other	Create Depreciation Lines

Input Restrictions

Restriction	Field
Quantity can only be set to 1; any other value is rejected immediately	Quantity
Item No. cannot be manually edited; any direct change is blocked with an error	Item No.
After Sales type can only be selected when the equipment object has Posting Status = Sold	Equipment Journal Type / Equipment Object
Conv. Bookvalue type can only be selected when a G/L Account Conversion is configured in Dysel Setup	Equipment Journal Type
Create Depreciation Lines requires the current batch to have a No. Series configured	Batch

Statistics Types per Journal Type

Journal Type	Statistics Type in Equipment Value Entry
Depreciation	Depreciation
Fiscal Depreciation	Fiscal Depreciation
Book3 Depreciation	Book3 Depreciation
Fiscal Adjustment	Fiscal Adjustment
Conv. Bookvalue	(via item posting; no direct Equipment Value Entry statistics type)
>Scrap	Scrapped
>Stolen	Stolen
Enhancement	Enhancement
Cost	Cost
Adjustment	Positive Adjmt. or Negative Adjmt. (based on amount sign)
Recognize	(inherited from journal line or blank)
After Sales	After Sales Cost
Deactivation Depreciation	Deactivation Depreciation